Here at BACKLIT we take your data seriously and will only use your personal information to send you information about exhibition launches, venue hire, opportunities, events and general information in newsletters.

Any questions regarding this policy and our privacy practice should be sent to info@backlit.org.uk or in writing to BACKLIT, Alfred House, Ashley Street, Nottingham, NG3 1JG.

 

Who are we?

BACKLIT is a two-storey independent art gallery located in Nottingham, UK. We provide affordable studio spaces for contemporary artists, supporting early career graduates and emerging artists. We also provide a dynamic public programme of national and international artists including original artist commissions, screenings and live debates.

 

How do we collect information from you?

We obtain information in two ways. Firstly from our website when  you sign up to our newsletter or any of our voluntary, private hire or studio opportunities. Secondly if you provide us with your name and consent within the galleries using our physical newsletter sign up sheets.

 

What type of information is collected from you?

Newsletters:

We ask the following details:

– Name

– Email address

 

Volunteer application:

We ask the following details:

– Name

– Date of birth

– Address

– Phone number

– Email address

– Availability

 

Private hire:

– Name

– Email Address

– Availability

 

Studio application:

– Name

– Email Address

– Availability

– Address

– Phone number

– References

 

We use Arts Council surveys which comply with GDPR law. This is because names and email addresses are not captured they are not identifiable to any one person:

  • Sex
  • Age Group
  • Ethnic Group
  • Health and disability issues
  • Postcode

 

Will my data be shared with anyone else?

The only data that is shared is as listed above from the Arts Council surveys. This is a requirement of being funded as a National Portfolio Organisation. Aside from this, we will not share, sell or distribute any of the information that you provide with us without your consent.

 

How do you store my information?

Newsletters: If you sign up to our newsletters the information will be securely stored on mailchimp.

Physical sign up sheets: Each month we process the physical sign up sheets, once information is stored on mailchimp we will destroy the original copy within the month.

Volunteer applications: These process through our website and are saved onto our google drive system. These will be deleted after two years.

Private Hire: These process through our website and are saved onto our google drive system. These will be deleted after two years.

Studio applications: These process through our website and are saved onto our google drive system. These will be deleted after two years. If you become a studio member then your contract will be stored in our files.

Arts Council Surveys: Each month we process the surveys onto the Audience Finder website, the original copy will be destroyed within this month.

 

How long will my data be stored for?

Newsletters:

Every two years we will contact you to make sure you are still happy receiving our emails.

Any information from volunteer applications, private hires and studio applications will be deleted from our google drive system after two years.

 

Can I withdraw my consent?

Yes you have the right to do this at any time, just let us know at info@backlit.org.uk or you can unsubscribed when emailed via the footer.

 

How do I make a complaint?

The Information Commissioner can be contacted by:

Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.

Telephone: 0303 123 1113.

Email: Available on www.ico.org.uk